build my bid manager — uk edition

the problem

three reasons UK SMEs lose tenders
they should have won.

01

no case study library

Project evidence is scattered across old submissions, emails and spreadsheets. Every new ITT means hunting for the same material — or drafting without it and hoping the evaluator doesn't notice the generic answers.

"We had the case studies. We just couldn't pull them together before the deadline."

02

writing for the response, not the evaluator

Most SMEs write tenders that describe what they do. Public sector evaluators score what you will deliver, how it will be governed and what evidence proves you've done it before. Generic writing scores Adequate at best.

"Our technical approach was strong. The panel just couldn't find the evidence to support it."

03

starting from scratch every time

Without a reusable bid library — case studies, methodologies, social value evidence, Carbon Reduction Plan content — every ITT costs the same. No compounding, no learning loop. The win rate stays flat.

"We submitted ten tenders last year. Won three. The process wore the team out more than the losses did."

the proven process

9 stages. from ai setup to a stronger
library after every bid.

Your end-to-end journey to winning public sector bids with AI — built on proven procurement expertise. Scroll to explore all 9 stages.

1

⚙️

Setting Up Your AI

Key Actions

Choose Claude Pro or ChatGPT Plus
Create your dedicated bid project
Install Master System Prompt
Set up organised workspace
Establish folder structure & naming
Test AI response to identity check

Professional AI workspace ready for tender work

2

📚

Building Your Bid Library

Key Actions

Upload past bids & submissions
Run extraction prompts on content
Tag by question type and sector
Build organisation knowledge profile
Grade content A or B quality
Create reusable knowledge base

Organised bid library that gets smarter with every bid

3

🛡️

The Basics: Do's & Don'ts

Key Actions

Understand responsible AI use
Provide context, evidence & tone
Verify everything AI produces
Keep human control at all stages
Don't invent facts or statistics
Don't submit without human review

Safe, ethical and effective AI usage

4

📋

Responding to Your First Tender

Key Actions

Upload ITT and all appendices
Run full structured ITT analysis
Review deadlines, risks, weightings
Create compliance checklist
Build tender plan and timeline
Create question register

Clear plan and checklist for a confident start

5

✍️

Creating Draft Responses

Key Actions

Match library content to questions
Paste library evidence into prompt
Generate first draft per question
Tell AI word count and focus
Flag any evidence gaps
Run first-pass evaluator critique

Strong first drafts ready for human review

6

👤

The Human Quality Review

Key Actions

Bid Lead reads every draft response
Check accuracy and relevance
Ensure question is fully answered
Add examples, metrics, specifics
Issue structured revision brief
Apply AI revision per question

High quality, accurate and credible responses

7

⚡

Finalising & Pre-Submission

Key Actions

Cross-response consistency check
Social value alignment review
Tighten word count on all responses
Mock panel evaluation
Bid Lead formal sign-off
Portal submission checklist

Final responses that maximise score potential

8

📤

Submit & Update Your Library

Key Actions

Submit via portal — 2hrs before deadline
Save submission confirmation record
Run post-submission debrief
Extract Grade A content to library
Update evidence gap action list
Log outcome & pattern intelligence

Submitted with confidence and a stronger library

9

💬

Prompts That Deliver Quality

Key Actions

Use proven prompts for every stage
Decode · Plan · Draft · Critique · Tighten
Run evaluator critique before submitting
Save & adapt prompts for your sector
Full 175-prompt library — all stages
Keep improving your prompt skills

High quality outputs using the right prompts, fast

★

WORKFLOW
PRINCIPLES

👥

AI ASSISTS,
HUMANS DECIDE

🛡️

EVIDENCE
FIRST, ALWAYS

🎯

CLEAR CONTEXT
BETTER OUTPUTS

✅

VERIFY, REVIEW,
THEN SUBMIT

📈

EVERY BID
MAKES YOU BETTER

🔒

YOUR DATA,
YOUR AI, YOUR CONTROL

how it works

up and running in under an hour.
no consultant required.

buy once. download immediately. follow the guided installation. run your first live tender the same day.

1

buy & download

One payment. Instant access. Download all four files — SOP, 175-Prompt Library, Interactive Guide and Slide Pack. No waiting, no onboarding call, no subscription to configure.

under 2 minutes

2

install the bid command centre

Open ChatGPT Plus or Claude Pro. Create a project. Paste the Master Installation Prompt. The AI becomes your guided setup wizard — working through all 16 library-build stages using your own uploaded documents.

30–45 minutes

3

run your first live tender

When an ITT lands from Contracts Finder or Find a Tender, paste the Live Tender Wizard. The system decodes the ITT, builds the compliance checklist, matches library evidence, drafts and critiques every answer. Every time.

structured process

what makes it different

what if every tender was built the way evaluators actually score?

Build My Bid Manager is not an AI writing tool. It is a complete UK bid operating system — one that builds a reusable library from your own evidence, runs every draft through an evaluator critique, and gets stronger after every tender.

get the system — £600 →

01

company brain & case study engine
Verified case studies, evidence vault and company profile — built from your own documents, never invented. Every answer draws from real proof, not generic language.
02

evaluator scoring at every draft
Every answer scored out of 50 against the evaluation criteria before you accept it. Answers below 35/50 must be rewritten. You see the panel's view before they do.
03

social value & carbon built in
PPN 002-aligned social value library, Carbon Reduction Plan evidence and ESG commitment checks — embedded in the system, not bolted on afterwards.
04

no invented claims — ever
Every prompt instructs the AI to write [EVIDENCE NEEDED] when evidence is missing. Never invent a case study outcome, KPI or accreditation. You cannot submit what you cannot support.
05

post-bid learning loop
After every submission: extract Grade A content, update the evidence vault, log the outcome. Each bid makes the next one faster, stronger and more likely to win.

zero friction. zero extra cost.

it runs inside the account you already have.

ChatGPT Plus is £20/month. Claude Pro is £20/month. You probably already have one. Build My Bid Manager runs entirely inside that account — no API keys, no developer setup, no third-party platform, no separate login. Just a browser, your documents and the prompts.

🤖

ChatGPT Plus

£20/mo

OpenAI · GPT-4o

✦

Claude Pro

£20/mo

Anthropic · Claude

that's your only ongoing cost

No API fees. No usage charges. No per-prompt costs. No platform licence. No developer. No new contract. Just the AI account you probably already pay for.

the compounding advantage

the library gets stronger after every bid.

First tender builds the Company Brain, Evidence Vault and Case Study Library.
Second tender draws from the library — drafting is faster, evidence is stronger.
Third tender adds new case studies, closes evidence gaps, scores more consistently.
Post-bid learning loop extracts Grade A content after every submission — no exceptions.
After six months, your library is a competitive asset built from six tenders — not six consultants.

bid
library

submit ITT

extract & learn

draft with
evaluator lens

stronger
library

"we can't guarantee you'll win. we can guarantee your next tender will be built on verified evidence, scored from the evaluator's perspective, and structured to compete at the highest level."

Public sector procurement is competitive. The contract goes to the strongest submission on the day — not necessarily the best-performing supplier. What we give you is every possible advantage before the evaluator opens your response. The rest is yours to win.

what you get

four files. one complete system.

everything you need to build, run and improve a public sector bid operation — from first document upload to post-bid debrief.

01 · operational reference

Standard Operating Procedures

The complete 15-phase UK Bid Operating System — every phase, step and governance check documented.

15-phase process: discovery to performance improvement
12-phase live tender workflow: ITT intake to post-bid debrief
Evaluator scoring models for every tender section (out of 50)
Social value and carbon compliance guidance throughout
Weekly, monthly and per-bid governance checklists

02 · live operations

Prompt Library — 175 UK Prompts

Every prompt adapted for UK public sector — PPN 002, Carbon Reduction Plans, MEAT evaluation, Contracts Finder workflow.

Master Installation Wizard — 16-stage library build in one prompt
Live Tender Wizard — full ITT process in one prompt
Evaluator critique on every draft (score out of 50)
Social value alignment check — PPN 002 across full submission
Hallucination risk check — flags unsupported claims
Context modes: procurement insider, SME advantage, safe pair of hands

03 · interactive guide

Setup & Operations Guide (HTML)

Open in any browser — no internet required. All 175 prompts copy-paste ready. Interactive progress tracker for all 16 installation stages.

ChatGPT Projects and Claude Projects setup — step by step
All 16 installation stages with progress tracker
All Phase 8–12 live tender prompts with one-click copy
Context modes, rewrite prompts and common mistakes
UK public sector glossary: ITT, MEAT, PPN, CRP, TUPE, DPS

04 · team tool

Process Slide Pack — 20 Slides

The complete 15-phase process visualised for bid team briefings, board presentations and new hire onboarding.

15-phase overview map colour-coded by phase group
One slide per phase — steps, deliverables and governance
6 Non-Negotiable Rules and Prompt Stacking Sequence slides
bidpiston branded throughout

choose your path

three ways to get winning advantage.

start with the pack. add live setup support if you need it. build with a bid partner every month to keep improving.

📦

self-service

Download Pack

^£600

one-time · instant download · yours forever

Everything you need to install, operate and improve your AI Bid Command Centre — completely independently, at your own pace.

Standard Operating Procedures (15-phase SOP)
Prompt Library — 175 verified UK prompts
Interactive Setup & Operations Guide (HTML)
Process Slide Pack — 20 slides, bidpiston branded
Master Installation Wizard — 16 stages in one prompt
Live Tender Wizard — full ITT process in one prompt
No subscription. No expiry. No monthly fees.

add-on

🎯

guided start

Setup Support Session

^£295

one-off · book via calendar · paid on booking

A senior bid expert walks you through the full setup live on a 60-minute screen-share. You finish the call operational and ready to run your first tender.

60-minute live screen-share session
AI project created and named together
Master System Prompt installed and tested
Your documents uploaded and confirmed readable
Stage 1 of the Installation Wizard run live
Evidence discipline confirmed and tested
Q&A on any part of the process

🇬🇧 UK only

🏆

you know you can
deliver the work.
your tenders just
don't prove it.

three reasons UK SMEs lose tenders
they should have won.

9 stages. from ai setup to a stronger
library after every bid.

up and running in under an hour.
no consultant required.

what if every tender was built the way evaluators actually score?

it runs inside the account you already have.

the library gets stronger after every bid.

four files. one complete system.

three ways to get winning advantage.

your next tender
starts here.

you know you candeliver the work. your tenders justdon't prove it.

three reasons UK SMEs lose tendersthey should have won.

9 stages. from ai setup to a strongerlibrary after every bid.

up and running in under an hour.no consultant required.

what if every tender was built the way evaluators actually score?

it runs inside the account you already have.

the library gets stronger after every bid.

four files. one complete system.

three ways to get winning advantage.

your next tenderstarts here.

you know you can
deliver the work.
your tenders just
don't prove it.

three reasons UK SMEs lose tenders
they should have won.

9 stages. from ai setup to a stronger
library after every bid.

up and running in under an hour.
no consultant required.

your next tender
starts here.